ORID Running Sheet
Topic	Resources	Who	Description	Time	
Welcome	PPT Slide 1
[Option- Customise with name of project and  logos]		Facilitator to welcome participants – everyone to introduce themselves
This session is about evaluating [NAME OF PROJECT], based on your experiences. By the end of the session, we will aim to have gone through a process of observation, reflection, insight and decisions about what future actions are needed to improve and build on the program. Your participation is valued as it will help the project team to continue to effectively engage the community.
	15	
ORID	PPT Slide 2		Set ground rules:
-Aim for equal participation
-Display respect for others (let them finish what they’re saying, no put downs)
-Keep focused
-Maintain momentum (don’t get bogged down in particular issues)
-Get closure on particular questions so far as possible
Remember to ask for permission if you intend to record audio during the session.	5	
Review of project in question	PPT Slide 2		Brief review of the project which is the focus of the evaluation (the evaluation and monitoring questions that are guiding this ORID session)	5	
Observation	PPT Slide 3, Flip chart		Participants are asked to provide their observations. Observation can be about the program as a whole (looking at it from a long way), or something specific (magnifying glass).
Everybody’s experiences are unique. In this section, we want to get some facts about the project- that is, what you observed. We’re not going to talk yet about positives or negatives, just what happened. We want you to feel free and comfortable to share your experiences.
PROMPT QUESTIONS:
So, what do you remember most vividly/what stood out about the project? 
What snapshots do you remember about the project (prompt if necessary: quotes from people, memorable scenes etc.)?
What happened, what did you observe during the project?
Facilitator scribes down the key points on butcher’s paper – group ‘like’ themes	20	
Reflection 	PPT Slide 3, Flip chart		From here, the facilitator tackles the observations one at a time, and moves through the reflection, insight, decision for the first observation before repeating the process for the second, and so on.
PROMPT QUESTIONS:
Positive reflections
From the observations listed what was exciting or surprising? 
What made you enthusiastic? 
What were the successful aspects of the project? 
What seemed to really work during the project? 
What elements made you most effective at becoming more sustainable? (If necessary prompt this question with names of speakers, products etc.)

Negative reflections
From the observations, what was concerning, what didn’t you like? 
What were the least successful elements of the project? 
What elements didn’t really work during the lesson? 
What observations listed frustrated you? 
What aspects of the project did you find difficult? Prompt (only if necessary)– any speakers, handouts, products.

Now, what other elements, not including the observations listed above, did you like or not like about the project? 
Note for facilitator – try to make sure participants don’t explain why they felt like that at this stage, let them know that will be covered in the next step.	Aim for around 5 minutes per observation	
Insights	PPT Slide 3, Flip chart		Insight is where we seek to clarify values, meaning, importance and implications of observations and insights.  
For this part, go through the reflections and try to clarify what the implications are e.g. if they didn’t like the length of the workshops, find out at this step why they think that and what are the implications (e.g. that they can’t concentrate for that amount of time and hence they think they should be shorter).
PROMPT QUESTIONS:
What do the above reflections mean for the project? (eg. Did a certain aspect of the project avenue for personal action, or just raise interest/awareness. Did people feel empowered?)
What are the implications? 
Why did aspects work or not work?
What are the options?

	Aim for around 5 minutes per insight	
Decisions	PPT Slide 3, Flip chart		From the insights above, what are the decisions or actions that need to be taken? What next for particular aspects of the project (eg. workshops) or project in general? Use the listed insights to come up with decisions or actions.
(An action using the above example in insights could be: make the workshops 1.5 hours instead of 2 hours)

PROMPT QUESTIONS:
What changes are needed?
How would you prioritise changes?
What would you say about the project to someone who was not there?
Having experienced and reflected on this project, what are your next steps?
Once the first ‘observation’ has had the reflections, insights, and decisions identified, move to the second observation and repeat the process. There may be links between the insights, reflections and decisions for different observations so this may speed up the process.	Aim for around 5 minutes per decision	
Evaluating the ORID (OPTIONAL)	PPT Slide 4		Thank participants for their input. Confirm that their participation is valued and assists planning and reviewing of (Council) project. 
[OPTIONAL] Advise them if a summary will be made available to them.
[OPTIONAL] Before the session closes, consider asking participants if they have any feedback on the ORID process (eg. Did they feel that they could share a deeper level of insight and evaluation compared to short surveys post-workshop? Did they feel comfortable sharing? Was it enough time, or too long?)	15	
Thankyou	PPT Slide 4		Thank participants for attending.