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Planning Your Evaluation Where am I on the project management cycle

Where am I on the project management cycle

You should now be aware of what monitoring and evaluation is, and how it does not just refer to something you do at the end of a project, but rather something that ideally needs to be considered as part of a project’s life-cycle.


Where are you on the project management cycle?

Ideally, you should approach monitoring and evaluation at the outset of your project cycle, as part of your research and identification of a problem and need for an intervention.

As part of your project design, you should clarify the logic, and this is also the ideal time to develop a monitoring and evaluation plan.

During the project implementation, you should be collecting the data that you have identified through your monitoring and evaluation plan.

As your project is completed, you can undertake a summative evaluation that examines the projects intended and unintended outcomes. Remember to think about how best to present your evaluation, as evaluation reports should be used as formative evaluation for future projects.

If you are already implementing a project, it is still recommended that you develop a monitoring and evaluation plan to clearly focus what you need monitor and evaluate, AND make a note to consider evaluation much sooner next time around.

A typical project management cycle and corresponding evaluation tools














Literature review

Stakeholder analysis

Problem tree / solution tree





Its never too late to develop a  Monitoring & Evaluation plan




Deemed Savings

Footprint calculators

Outcome hierarchy


















Logframe matrix

Program logic

Monitoring & Evaluation plan











If you do not have one, time to develop a Monitoring & Evaluation plan

Semi-structured interview

Focus group

Project diary

Budget tracking

Time tracking











Donate Now

Please make a donation to upgrade the Evaluation Toolbox.

The Evaluation Toolbox is maintained by Damien Sweeney and Martin Pritchard from PREA as their in-kind contribution back to the community. The Toolbox now needs several weeks of work to review and upgrade all the contents and add new content for you. Work has begun and we are seeking your donation (big or small) to help support this major upgrade. Email us to indicate what you want to be included in the Toolbox.

case study

What is the Toolbox?

The toolbox aims to provide a one-stop-site for the evaluation of community sustainability engagement projects that aim to change household behaviours. Through the toolbox you can learn how to conduct your own evaluation of a behaviour change project using the guides and templates provided.

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Why Evaluate?

Conducting an evaluation is considered good practice in managing a project.

The monitoring phase of project evaluation allows us to track progress and identify issues early during implementation, thus providing and opportunity to take corrective action or make proactive improvements as required.

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